Issuance of duplicates, expansion or reduction, renewal, suspension or cancellation of a certificate, declaration

Duplicate Certificate of Conformity/Declaration of Conformity

In the event of loss or damage to the certificate of conformity / declaration of conformity issued by the OPS P LLP “PTsS”, the OPS P LLP “PTsS” draws up a duplicate based on the applicant’s official letter of loss (damage).

The incoming letter is registered and transmitted to the head of the OPS P LLP “PCS” to verify the authenticity of the data specified in the application.

Further, the specialist of OPS P LLP “PTsS” responsible for issuing the certificate of conformity must issue a duplicate on the strict reporting form with registration under the same number as the original, indicating the date of issue of the original and the duplicate, with the stamp in the upper right corner of the form “Duplicate”.

The specialist of OPS P LLP “PTsS” should receive the signature of the expert auditor who conducted the evaluation of products, the head of the OPS P LLP “PTsS” and certify the seal of OPS P LLP “PTsS”.

Duplicate Certificate is not renewable. The duplicate is registered in the Journal of issuing Certificates of Conformity and Attachments to certificates of conformity marked “Duplicate” and is transferred to the applicant against signature in accordance with the requirements of this procedure. A copy of the Duplicate is filed in the file of the issued certificate, while a copy of the previous certificate is saved.

 

Expansion or reduction of the scope of the certificate of conformity (extension of the certificate).

The validity period of the certificate within the framework of the GTSD of the Republic of Kazakhstan is established by the TSA P LLP “PTsS” taking into account the specifics of the products, their production, the validity period of regulatory documents, the requirements of regulatory documents for specific products, as well as the period for which the management system is certified, but no more than three year or shelf life of products. The validity period of the certificate of conformity, the declaration of conformity within the framework of the EAEU is established in accordance with the current regulatory documents for products and cannot be extended.

Within the expiration date of the products, the validity of the certificate of conformity of the GSTR of the Republic of Kazakhstan can be extended by OPS P LLP “PTsS”. The validity of the certificate of conformity of the GSTR of the Republic of Kazakhstan in this case should not exceed the shelf life of the products, but not more than three years from the date of issue of the certificate. The GTSD RK certificate is extended at the request of the applicant, by making the entry “Validity is extended to __” to the left of the column of the certificate “Valid to __”, affixing the signature of the head and seal of the FSB P “PTsS” LLP or issuing a new certificate while maintaining the registration renewable certificate numbers and an indication of the product range and the amount by which the certificate is renewed. A copy of the extended certificate is attached in the file according to the issued certificate of conformity.

The validity of the certificate of conformity is extended during the serial production of products, on the basis of an official letter from the applicant in any form indicating the name of the product to which the certification is to be extended.

In case of a positive decision on the expansion, a new certificate is issued in accordance with clauses 4.12–4.13 of this procedure, while the certificate number and validity period remain the same, and the date of issue of the certificate must coincide with the date of the decision. The previous certificate must be returned to OPS P.

Reduction of the certificate of conformity for serial production is carried out at the initiative of the applicant, on the basis of an official letter in any form indicating the name of the product that they want to exclude from the scope of certification.

OPS P analyzes the documentation and decides to reduce the scope of certification. Based on the decision, a new certificate is issued in accordance with clauses 4.12–4.13 of this procedure, while the certificate number and validity period remain the same, and the date of issue of the certificate must coincide with the date the decision was made. The previous certificate must be returned to OPS P.

All records are filed to the file on a previously issued certificate and are stored according to the Nomenclature of Affairs.

 

The procedure for suspension or revocation of issued certificates of conformity

The validity of the certificate of conformity / declaration of conformity may be suspended or canceled in the cases provided for by the TR, approved. PP RK dated 04.02.2008 № 90, paragraph 82 of the Model conformity assessment schemes approved by the Decision of the Council of the Eurasian Economic Commission dated April 18, 2018 № 44 by the Rules for suspension or cancellation of issued certificates of conformity or the registration of declarations of conformity approved by the Order of the acting Minister of Investment and Development of the Republic of Kazakhstan dated March 26, 2015 № 331 On approval of regulatory legal acts on issues of confirmation of compliance.

The decision to suspend or revoke the certificate / declaration of conformity is executed according to the form in accordance with the Appendix to the Rules for the suspension or revocation of issued certificates of conformity or the registration of declarations of conformity approved by the Order of the acting Minister of Investment and Development of the Republic of Kazakhstan dated March 26, 2015 No. 331, the head of the TSO PTOO “PTsS” in duplicate, and the person responsible for maintaining the register of issued certificates / declaration of conformity makes an appropriate entry in the register.

Suspension of the certificate of conformity/declaration of conformity is carried out for a period of up to one month.

The decision to suspend the certificate of conformity/declaration of conformity is made when, by means of corrective measures agreed upon with the PSA P LLP “PTsS”, the applicant can eliminate the discovered causes of non-compliance.

The procedure for informing the applicant on the elimination of identified non-conformities should be carried out in accordance with the terms of the contract for the provision of services by the TSO P LLP PTs.

If the inconsistencies are not resolved, the head of the IPS P LLP “PTsS” takes a decision to revoke the issued certificate of conformity/declaration of conformity in accordance with the form of Appendix 2 to the Rules for suspension or revocation of issued certificates of conformity or registration of declarations of conformity approved by the Order about. Minister of Investment and Development of the Republic of Kazakhstan dated March 26, 2015 No. 331 and sends it to the applicant.

The head of the PSA P LLP “PTsS” must demand the return of the canceled certificate/declaration within 3 days from the date of delivery of the decision to the applicant to cancel the certificate of conformity/declaration of conformity.

The canceled certificate of conformity/declaration along with the case is filed into the folder of certificates whose action was canceled, according to the nomenclature of cases, and is stored until the end of the current year in the FSA P LLP “PCS”.

Further, the head of the OPS P LLP “PTsS” within 7 working days notifies LLP “NCA” and the authorized body for state supervision and control of the suspension or cancellation of the certificate of conformity/declaration of conformity by sending an e-mail a copy of the canceled or suspended certificate/declaration of compliance and decisions to suspend or revoke the certificate of conformity/declaration of conformity.

The responsible specialist, who is personally responsible for the accuracy of the entries in the Register, makes a note about the cancellation of the certificate/declaration of conformity in the certificate/declaration filling program.

In case of disagreement of the applicant with the results of the conformity confirmation procedure, he can appeal the decision of the head of the FSB P LLP “PCS” according to the contract for work concluded with him.

Products for which the certificate has been revoked may be submitted by the applicant for recertification after he has taken corrective measures aimed at eliminating violations. In this case, certification work is carried out anew without taking into account the results of previous certification of these products.